MGA Board Meeting
25 June 2011
8am-5pm
Hyatt Regency Bellevue
Bellevue WA USA
AGENDA
Final Agenda Approval: 25 June 2011

Action Agenda
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
B108:00Chair_VPProceduralMichelCall to Order @ 8:00am (COMPLETED)
  1. MGA Meeting Guidelines
B208:00SecProceduralJankowskiRoll Call - All Members Present (COMPLETED)
  1. Roll Call
B308:05Chair_VPMotionMichelReview and Adoption of Meeting Agenda (PASSED) 
B408:10Chair_VPMotionMichelReview and Adoption of MGA Consent Agenda (See Items 201-212) (PASSED) 
B508:10_InfoShoopAnnouncement of MGA Assembly Results (COMPLETED)
  1. MGA Assembly Slate
  2. MGA Assembly Selections
B608:10Chair_VPProceduralMichelChair Remarks (COMPLETED)
  1. MGA Board Report to IEEE Board
B708:20SecProceduralJankowskiSecretary Remarks
(COMPLETED)
  1. Geographic Units Activity Summary Report
  2. Secretary Report - PPT
S808:30SecDiscussionJankowski_HuttonReview of MGA Projects (COMPLETED)
  1. MGA Project Update - Presentation
  2. 2011 Project Deliverables
  3. 2011 Project Listing
B909:00TreasDiscussionAndersonMGA Finances
- 2011 Financial Forecast
- Review of Preliminary 2012 MGA Budget
- Allocation and Expense Analysis Ad Hoc Committee Update (COMPLETED)
  1. MGA Finances
  2. Alloc & Expense Ad Hoc
  3. Budgets (zip)
S1009:30VC MDDiscussionThomasMGA Dues
- Update on e-Membership
- Update on India Student Payments in Rupees Project
- Update on Member Survey Results (regarding preference for additional payment options and multiyear memberships) (COMPLETED)
  1. eMembership and Payment Options
  2. Life Cycle Stage Posters (please provide feedback)
S1109:45Dir R2DiscussionFord_HuttonMetro Workshops
- Region 1-6 Strategy (COMPLETED)
  1. Region 1-6 Update
  2. Region 1-6 Report to IEEE BoD
_1210:15___BREAK (COMPLETED) 
S1310:30_DiscussionMichelMGA/TAB Forum (Time Specific 10:30am-12:00pm)
- Society Bundling (COMPLETED)
  1. DRAFT White Paper (pdf)
  2. Logistics
  3. Society Bundling Presentation
_1412:00___LUNCH (COMPLETED) 
B1513:00MGA N&AMotionShoopApproval of 2012 MGA Committee Chairs (Executive Session) (PULLED FROM CONSENT)
  1. 2012 Committee Chairs
B1613:10MGA ARCMotionThomas_PedersenSelection of 2011 MGA Outstanding Large Section Award Recipient (Executive Session) (PASSED)
  1. Awards - Outstanding Section
B1713:15MGA ARCMotionThomas_PedersenSelection of 2011 MGA Outstanding Small Section Award Recipient (Executive Session) (PASSED) 
B1813:20MGA ARCMotionThomas_PedersenSelection of 2011 MGA William W. Middleton Distinguished Service Award Recipient (Executive Session) (PASSED)
  1. Awards - Middleton
S1913:25VC GUODiscussionPerkins_CoughlinSections Congress 2011 Update on Program and Activities
(COMPLETED)
  1. SC2011 Update
S2013:35MGA SCCDiscussionBeheshti_ThomasSections Congress 2011 Recommendations (COMPLETED)
  1. SC2011 Recommendations
  2. Recommendations (xls)
S2113:55SecMotionJankowskiSections Congress 2014 Site Selection (PASSED)
  1. SC2014 Site Selection
  2. Presentation
S2214:15MGA OSCMotionBeheshtiApproval of Changes to Officer Requirements
- Term Limits, Removal from Office, Suspension (PASSED)
  1. Term Limits
  2. Presentation
S2314:30MGA OSCDiscussionBeheshtiProposed Region Functions (COMPLETED)
  1. Region Functions
B2414:45MGA OSCMotionBeheshti_DelimarGeographic Unit Formation Process
- Approval/Endorsement of Revision to Petition Requirements
- Section/Subsection Formation Discussion (PASSED)
  1. Geographic Unit Formation Process
  2. Bylaw I-400
  3. Presentation
B2515:15Dir R8MotionDelimarApproval of Formation of IEEE Palestine Subsection in Region 8
TIME SPECIFIC: 3:15 PM (PASSED)
  1. Palestine Subsection
B2615:25Dir R8MotionDelimarApproval of Formation of IEEE Sudan Subsection in Region 8 (PASSED)
  1. Sudan Subsection
_2715:35___BREAK (COMPLETED) 
S2815:50MGA Conf ACDiscussionMichel_FamouriConference Sponsorship - MGA Process
  1. Conference Sponsorship
  2. Process Flow
  3. Policy Changes as per IEEE BoD - May 2011
S2916:05_DiscussionPerkinsMGA View of Conferences
  1. Conferences
S3016:20IEEE FCDiscussionJankowski_FontanaIEEE Fellow Program (COMPLETED)
  1. Fellow Program
S3116:35Past ChrDiscussionShoopGlobalization (WITHDRAWN)
  1. Globalization
S3216:35_MotionMichelMotion to Endorse Bundling Membership Plan (PASSED)
  1. Motion
S3316:45_DiscussionMichel_HodgesInvesting in the Future of IEEE Information Products and Services (Executive Session) TIME SPECIFIC 4:45pm (COMPLETED)
  1. PSPB - Investing in IEEE Information Products and Services
B3417:05MGA OCMotionThomasEndorsement of Revisions to IEEE Policies, Section 16.3 - Dues - Membership Categories; Reduced; Waived (PULLED FROM CONSENT)
  1. MGA Item
  2. BoD Item
  3. Presentation
S3817:10SecInfoJankowskiReview of Action Items
  1. Action Items
B9217:15_Discussion_New Business  
_10117:15SecInfoJankowskiNext Meeting Date/Location:
19 November - New Brunswick, NJ, USA
  1. MGA Actions - Update
B10217:15Chair_VPMotionMichelAdjournment  
Consent Agenda
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
B201 --- SecMotionJankowskiApproval of February 2011 MGA Board Meeting Minutes (PASSED)
  1. Minutes - February 2011 MGA Board Meeting
B202 --- MGA OSCMotionBeheshtiApproval of Formations, Changes of Technical Chapters and Affinity Groups (PASSED)
  1. Formations, Changes of Technical Chapters and Affinity Groups
  2. Formations Report - Geo Units
  3. Formations Report - Student Units
B204 --- MGA OSCMotionBeheshtiApproval of 2012 Section Rebate Schedule (PASSED)
  1. 2012 Section Rebate Schedule
B205 --- MGA PEBMotionAnderson_JohnstonApproval of Potentials Magazine 2012 Advertising Rates (PASSED)
  1. Potentials 2012 Advertising Rates
B206 --- MGA PEBMotionAnderson_JohnstonApproval of Potentials Magazine 2012 Subscription Rates (PASSED)
  1. Potentials 2012 Subscription Rates
B207 --- MGA N&AMotionShoopApproval of Eta Kappa Nu (HKN) Candidates (PASSED)
  1. HKN Candidates
B209 --- Dir R9MotionQuielApproval of Revision of Region 9 Bylaws (PASSED)
  1. R9 Bylaws Revisions Item
  2. Region 9 Bylaws
B210 --- Dir R8MotionDelimarApproval of Formation of IEEE Mauritius Subsection in Region 8 (PASSED)
  1. Mauritius Subsection
B211 --- Dir R10MotionWongApproval of Formation of IEEE Brunei Darussalam Subsection in Region 10 (PASSED)
  1. Brunei Darussalam Subsection
B212 --- Dir R10MotionWongApproval of Formation of IEEE Kochi Subsection of the Kerala Section in Region 10 (PASSED)
  1. Kochi Subsection
Reference: Committee / Forum Reports
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
W301 --- MGA OCReportMichelOperations Committee
  1. OpCom Summary - 1-3 April
W302 --- MGA N&AReportShoopNominations and Appointments Committee
  1. N&A Summary - 9 April
W303 --- TreasReportAndersonMGA Board Treasurer/IEEE Finance Committee Activities  
W304 --- MGA OSCReportBeheshtiGeographic Unit Operations Support Committee
  1. GUO Summary - May
  2. GUO Summary - June
W305 --- MGA IOCReportParroIT Coordination and Oversight Committee
  1. ITCO Report
W306 --- MGA MELCReportThomasMember Engagement and Life Cycle Committee
  1. MELCC Report
W307 --- MGA SDEAReportReinertStrategic Direction and Environmental Assessment Committee
  1. SDEA Report
W308 --- Dir R1ReportRubensteinRegion 1
  1. Region 1 Report
W309 --- Dir R2ReportFordRegion 2
  1. Region 2 Report
W310 --- Dir R3ReportStognerRegion 3
  1. Region 3 Report
W311 --- Dir R4ReportRiessRegion 4
  1. Region 4 Report
W312 --- Dir R5ReportRobinsonRegion 5
  1. Region 5 Report
W313 --- Dir R6ReportPerkinsRegion 6
  1. Region 6 Report
W314 --- Dir R7ReportMalikRegion 7
  1. Region 7 Report
W315 --- Dir R8ReportDelimarRegion 8
  1. Region 8 Report
W316 --- Dir R9ReportQuielRegion 9
  1. Region 9 Report
W317 --- Dir R10ReportWongRegion 10
  1. Region 10 Report
W318 --- IEEE AACReportHanckeIEEE Admission and Advancement Committee
  1. A&A Report
W319 --- IEEE LMCReportMcclureIEEE Life Members Committee
  1. LMC Report
W320 --- MGA ARCReportPedersenAwards and Recognition Committee
  1. ARC Teleconference Summary - 15 June
W321 --- MGA GOLDReportSommervilleGraduates of the Last Decade (GOLD) Committee
  1. GOLD Report
W322 --- IEEE.TV ACReportHayesIEEE.tv Advisory Committee
  1. IEEE.tv Report
W323 --- MGA IBSCReportStaeckerIndividual Benefits and Services Committee
  1. IBSC Report
W324 --- MGA MRRReportSzaboMembership Recruitment and Recovery Committee
  1. MRR Report
  2. MD Monthly - April 2011
W325 --- MGA PEBReportJohnstonPotentials Editorial Board  
W326 --- MGA SCCReportCoughlinSections Congress Committee  
W327 --- MGA SACReportChongStudents Activities Committee
  1. SAC Report
W328 --- IEEE CLEReportCoodeIEEE Center for Leadership Excellence Ad Hoc Committee
  1. CLE Report
W329 --- MGA Conf ACReportKaynakConferences Ad Hoc Committee
- Meetings and Conferences Operations Manual Item
  1. Proposed IEEE Meetings and Conferences Operations Manual - TAB Item
  2. Manual
W330 --- MGA IRCReportDuttaIndustry Relations Coordinator  
W331 --- MGA PUCReportSocciPre-University Coordinator  
W332 --- _ReportRiessIEEE Career Services Committee  
W333 --- MGA vToolsReportResslervTools Committee
  1. vTools Report
W334 --- IEEE FCReportFontanaIEEE Fellow Committee  
Reference: Reports from Representatives
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
W401 --- _ReportRamesh_FerreiraEducational Activities Board (EAB)
  1. EAB Report
W402 --- _ReportDesmond_JohnstonPublications, Products and Services Board (PSPB)
  1. PSPB Report
  2. PSPB Report (ppt)
W403 --- _ReportMalikPSPB/TAB Products and Services Committee
  1. PSPB/TAB PSC Report
W404 --- _ReportWalshStandards Association
 
W405 --- _ReportModelskiTechnical Activities Board (TAB)
 
W406 --- _ReportBastiaansIEEE United States of America (IEEE-USA)
 
W407 --- _ReportPedersenIEEE-USA Awards and Recognition
 
W408 --- _ReportPedersen_QuielIEEE Awards Board
 
W409 --- _ReportFamouri_KaynakIEEE Conferences Committee
 
W410 --- _ReportPiggTAB Conference Publications Committee
  1. TAB CPC Report
W411 --- _ReportAndersonIEEE Finance Committee
 
W412 --- _ReportFindlayIEEE History Committee
  1. History Committee Report
W413 --- _ReportStognerIEEE Marketing and Sales Committee
 
W414 --- _ReportLillieIEEE New Initiatives Committee
 
W415 --- _ReportHuangIEEE Women in Engineering
  1. WIE Report
Reference: Supplemental Reports
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
_501 --- _Info_Region Meetings Calendar (Web page)
  1. Region Meetings Calendar (Web page)
_502 --- _Info_2011 IEEE Expense Report
  1. 2011 Expense Report
_503 --- _Info_2011 MGA Board Directory
  1. 2011 MGA Board Directory
_504 --- _Info_2011 MGA Volunteer Directory
  1. 2011 MGA Volunteer Directory
_505 --- _Info_MGA Smart Book (secure Web page)
  1. MGA Smart Book (secure Web page)
_506 --- _Info_Please email agenda items to mga-agenda@ieee.org, using the attached templates.
  1. Agenda Item Template
  2. PowerPoint Template
  3. Report Template
LEGEND 

  ( Go back to top of agenda )

Agenda Sections (column 2 of agenda)
1-199Action Agenda
200-299Consent Agenda
300-399 Reference:Committee / Forum Reports
400-499 Reference:Reports from Representatives
500-599 Reference:Supplemental Reports
ITEM Type (column 5 of agenda)
MOTIONMotion
INFOInformation Item
PROCEDURAL Procedural
REPORTReport
DISCUSSIONDiscussion
ITEM Categories (column 1 of agenda)
SStrategy Discussion
RRefinement of Strategy
PPolicy Determination
BRoutine Business
WWritten Report
*Procedural
MOTION Results (appended to title)
-IN PROCESS-In Process
COMPLETEDDiscussion Completed
FAILEDMotion Failed
PASSEDMotion Passed
PENDINGMotion Pending
POSTPONEDMotion Postponed
PULLED FROM CONSENTPulled from Consent
RECONSIDEREDMotion Reconsidered
TABLEDMotion Tabled
UNFINISHED BUSINESSUnfinished Business
WITHDRAWNMotion Withdrawn
Submitter (column 4 of agenda)
IEEE AACIEEE Admission and Advancement Committee
IEEE CLEIEEE Center for Leadership Excellence Ad Hoc Committee
IEEE FCIEEE Fellows Committee
IEEE LMCIEEE Life Members Committee
IEEE.TV ACMGA IEEE.TV Advisory Committee
MGA ARCMGA Awards and Recognition Committee
MGA BdMGA Board
MGA Conf ACMGA Conferences Ad Hoc Committee
MGA FCMGA Finance Committee
MGA OSCMGA Geographic Unit Operations Support Committee
MGA GOLDMGA Graduates of the Last Decade (GOLD) Committee
MGA IBSCMGA Individual Benefits and Services Committee
MGA IOCMGA IT Coordination and Oversight Committee
MGA IRCMGA Industry Realtions Coordinator
MGA MELCMGA Member Engagement and Life Cycle Committee
MGA MRRMGA Membership Recruitment and Recovery Committee
MGA N&AMGA Nominations and Appointments Committee
MGA OCMGA Operations Committee
MGA PEBMGA Potentials Editorial Board
MGA PUCMGA Pre-University Coordinator
MGA SCCMGA Sections Congress Committee
MGA SDEAMGA Strategic Direction and Environmental Assessment Committee
MGA SACMGA Students Activities Committee
MGA vToolsMGA vTools Committee
Chair_VPMGA Chair / VP-MGA
Past ChrPast Chair
SecSecretary
TA MemTA Member
TreasTreasurer
Dir R1Region 1 Director
Dir R2Region 2 Director
Dir R3Region 3 Director
Dir R4Region 4 Director
Dir R5Region 5 Director
Dir R6Region 6 Director
Dir R7Region 7 Director
Dir R8Region 8 Director
Dir R9Region 9 Director
Dir R10Region 10 Director
VC GUOVC-Geographic Unit Operations
VC IMVC-Information Management
VC MDVC-Member Development
VC SMAVC-Strategic Management and Analysis
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