MGA Board Meeting (20 November 2010)
20 November 2010
8:00am - 5:00pm
Hyatt Regency New Brunswick
New Brunswick NJ USA
AGENDA
Final Agenda Approval: 20 November 2010

Action Agenda
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
B108:00_ProceduralShoopCall to Order
  1. MGA Meeting Guidelines
B208:00JankowskiProceduralJankowskiRoll Call (COMPLETED)
  1. Roll Call
B308:15_MotionShoopReview and Adoption of Meeting Agenda (PASSED) 
B408:20_MotionShoopReview and Adoption of MGA Consent Agenda (See Items #201-214) (PASSED) 
B508:20_ProceduralShoopChair Remarks
- Report of September OpCom Meeting
- Approval of US$1000 Contribution to National Electronics Museum from IEEE Baltimore Section (COMPLETED)
  1. MGA Report to IEEE BoD - Nov2010
  2. MGA OpCom Summary - Sept 2010
  3. Contribution to National Electronics Museum from IEEE Baltimore Section Approved
B608:35_InfoShoopAnnouncement of IEEE Assembly and MGA Assembly Results (COMPLETED)
  1. IEEE Assembly - Corporate Officers Selection
  2. MGA Assembly - VC and Treasurer Slate
  3. Assembly Selections
B708:40Dir R4MotionBramlettResolution for Bob Adams, Past Region 4 Director (PASSED)
  1. Bob Adams Resolution
  2. Resolution
B808:45_ProceduralJankowskiSecretary Remarks
- MGA Process for Support of Future IEEE Emergency Relief Campaigns
- Legal Status Project
(COMPLETED)
  1. Geographic Units Activity Summary Report
  2. Legal Project Status
  3. Emergency Relief Campaigns
S909:00_DiscussionShoop_JankowskiMGA Challenge
ACTION - Request that proposals not selected as part of the MGA Challenge be forwarded to appropriate Region Directors. (COMPLETED)
  1. MGA Challenge Update
_1009:10___MGA FINANCES
Approve the New L50 Reporting Package & Process (PASSED)
  1. MGA Finances
B1109:10TreasDiscussionAnderson2010 Financial Forecast (COMPLETED) 
B1209:20TreasMotionAndersonApproval of 2011 Budget
- 2011 MGA Budget
- 2011 Member Services Budget
- 2011 Member Dues Budget (PASSED)
  1. Budgets (zip)
S1309:35TreasDiscussionAndersonRegion Allocations Committee Update

MGA to approve the revised Region allocation formula for 2011 - changing the amount distributed to Region 7 and reallocating across the Regions. (PASSED)

MGA to recommend that 2011 VP-MGA form an ad hoc committee to continue to work on standard assessment that is derived based on activity neeeded to be funded by MGA to each Region. (PASSED)
  1. Region Assessments and Allocations
S1409:50TreasMotionAndersonApproval of Region Assessment Increase Process (PASSED) 
_1510:05___BREAK (COMPLETED) 
S1610:20Chair_VPDiscussionShoop_JankowskiRegional Geographic Strategies / Globalization
  1. Regional Geographic Strategy
_1711:20___EXECUTIVE SESSION  
B1811:20MGA ARCMotionThomas_FordApproval of MGA Award Recipients (Executive Session) (PASSED)
  1. Awards - MGA 2010 Awards Selection
B1911:30MGA N&AMotionLillie_PalacioSelection - 2011 MGA Nominations and Appointments (N&A) Committee (Executive Session)
(PASSED)
  1. MGA Nominations and Appointments Committee Appointments
B2011:40MGA N&AMotionLillie_PalacioSelection - 2011 MGA Individual Benefits and Services Committee (IB&SC) (Executive Session) (PASSED)
  1. IB&SC Committee Appointments
B2111:50MGA N&AMotionLillie_PalacioSelection - 2011 IEEE Life Members Committee (LMC) (Executive Session)
(PASSED)
  1. IEEE Life Members Committee Appointments
B2211:55MGA N&AMotionLillie_PalacioSelection - 2011 IEEE Admission and Advancement (A&A) Committee (Executive Session)
(PASSED)
  1. IEEE Admission and Advancement Committee Appointments
S2312:00Chair_VPDiscussionShoop_JankowskiGeographic Unit Formations and Conferences (Executive Session)

The MGA Board to approve the suspension of geographic unit formations and no new geographic unit formations (Section, Subsection, Technical Chapters, Student Branches, Affinity Groups, SB Chapters/Affinity Groups) may be approved without specific approval being received by the MGA Board. (PASSED)
 
_2412:00___LUNCH  
S2513:00_DiscussionRay_KamIEEE Board Transformation (TIME SPECIFIC - 1 PM) (COMPLETED)
  1. Board Transformation - Update
S2613:15Chair_VPDiscussionShoop_JankowskiRegion 1-6 Strategy (COMPLETED)
  1. Region 1-6 Strategy - B45U BoD Item
  2. Region 1-6 Strategy - Presentation
  3. B45U BoD Item - Financial Implications
S2714:15VC SMAMotionAl-MushcabMGA Strategic Roadmap

The MGA board recommends the roadmap process be used as a piece of the strategic planning process on an annual basis by the MGA Strategic Direction and Environmental Assessment committee.
and
The MGA board will use the recommendations from the member experience roadmap during project prioritization planning. (PASSED)
  1. Strategic Roadmap
  2. IEEE Member Experience Roadmap Process
_2814:45_Info_BREAK  
S2915:00_MotionShoop _ Jankowski_HuttonREVIEW OF 2010 MGA PROJECTS
- Review of MGA Project Dashboard and MGA Prioritized Task List
- Review of 2010 Deliverables (COMPLETED)
  1. 2010 MGA Project Review
  2. Project Prioritization 2011
  3. MGA 2010 Project/Deliverable Recap - Sept OpCom
  4. 2010 MGA Project Listing
  5. MGA 2011 Project Deliverables
S3015:30BondMotionBond_CoughlinSECTIONS CONGRESS 2011
- Update of SC11 Activities
- Endorsement of Preliminary Breakout Sessions

The MGA Board to approve the core track training as presented with the stipulation that the overall content of the core track session should emphasis the development of the member and the benefits of establishing strong relationships between local units (Sections, Chapters, Societies). (PASSED)

The MGA Board to approve the revisions to the SC Recommendation process with the recommendations being provided from the Regions being due on 15 May 2011. (PASSED) (PASSED)
  1. Region Recommendation Submission Form
  2. Regional SC Coordinator Position Description
  3. MGA Board Update - Nov 2010
S3115:50MGA OCDiscussionShoop_Jankowski_Hutton2008 Sections Congress Recommendations (COMPLETED)
  1. SC08 Recommendations
S3216:00_DiscussionJankowskiSections Congress 2014 - Site Selection Process

MGA Board to agree that IEEE MGA/MCM will research and provide recommendations in regards a location for SC2014. Recommendation will be from R8 or R10 and presented to the MGA Board no later than June 2010. (PASSED)

MGA Board to recommend to 2011 VP-MGA to set up an ad hoc committee to review the purpose, objectives, and scope of Sections Congress. (PASSED) (PASSED)
  1. SC2014 Site Selection
S3316:10MGA OSCDiscussionBeheshti_ReinertIEEE Center for Leadership Excellence (COMPLETED)
  1. IEEE Center for Leadership Excellence
_3416:30___ITEMS FOR APPROVAL  
S3516:30MGA N&AMotionLillie_PalacioApproval of Changes to Selection Schedule of MGA Treasurer/MGA Vice Chairs and MGA Committee Appointments Process
(PASSED)
  1. Selection Schedule and Assembly Procedures
  2. Committee Membership
S3616:45MGA OCMotionHabetlerApproval of MGA Membership Recruitment and Recovery Ad Hoc Committee Elevation to MGA Standing Committee (PASSED)
  1. MRR Elevation
S3716:55MGA ARCMotionThomas_HabetlerApproval of Growth Awards Transition from ARC to MRR
(Postponed from June 2010) (PASSED)
  1. Transition of Growth Awards
S3817:05MGA MELCMotionThomasApproval of Dissolution of MGA Pre-University Committee (PASSED)
  1. Pre-University Committee Dissolution
  2. EAB Item - PECC Charter Changes
S3917:10MGA GOLDMotionThomasApproval of IEEE GOLD Affinity Groups Hall of Fame Award (PASSED)
  1. GOLD Hall of Fame
S4017:15MGA SACMotionThomasApproval of Student Activities Committee Charter Revisions
- Funding for Branch Chapter Representative
(Postponed from June 2010) (PASSED)
  1. SAC Charter Changes - Funding for SB Chapter Rep
S4117:20SecInfoJankowskiEndorsement of IEEE Policies, Section 4.9 - Other Institute Awards, codification of the IEEE Presidents’ Change the World Competition (COMPLETED)
  1. IEEE Presidents Change the World Competition - BoD item B74
S4217:30SecDiscussionJankowskiMethod of Determination of Section and Regional Boundaries – Regions 1 through 6 (Follow-up from June 2010) (COMPLETED) 
B4317:40_DiscussionShoopNew Business  
S4417:40Dir R1MotionRubensteinConferences
The MGA Board requests that the IEEE Conferences Committee create policies that require Sections, Subsections, Chapters, Affinity Groups, and Student organizational units to receive Region, or Society/Council approval to financially or technically co-sponsor conferences using the IEEE Master Brand.
(PASSED)
  1. Conferences
S4517:50VC IMDiscussionParroInformation Management and vTools Update (COMPLETED)
  1. Info Mgmt Update
B9817:50_MotionShoopRecognition of Outgoing MGA Board Members (PASSED) 
B9918:00_InfoJankowskiNext Meeting Date/Location:
11 January 2011 - Puerto Rico (Retreat and Orientation)
19 February 2011 - Miami, FL, USA (COMPLETED)
 
B10018:00_MotionShoopMeeting Adjournment (PASSED) 
Consent Agenda
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
B201 --- _MotionJankowskiApproval of June 2010 MGA Board Meeting Minutes (PASSED)
  1. Minutes - June 2010 MGA Board Meeting
B202 --- _MotionBeheshtiApproval of Formations, Changes of Technical Chapters and Affinity Groups (PASSED)
  1. Formations, Changes of Technical Chapters and Affinity Groups
  2. Formations Report - Geo Units
  3. Formations Report - Student Units
B203 --- _MotionBeheshtiApproval of Dissolution of Inactive Technical Chapters/Affinity Groups (PASSED)
  1. Dissolution of Society Chapters and Affinity Groups
B204 --- _MotionThomasApproval of Supporting Friend of IEEE MGA Award Recipients (PASSED)
  1. Supporting Friend Awards
B205 --- Dir R8MotionModelskiApproval of Formation of IEEE Sfax Subsection of the Tunisia Section in Region 8 (PASSED)
  1. Sfax Subsection
B206 --- Dir R9MotionQuielApproval of Formation of IEEE Paraguay Section in Region 9 (PASSED)
  1. Paraguay Section
B207 --- Dir R8MotionModelskiApproval of Changes to Region 8 Bylaws (PASSED)
  1. Region 8 Bylaws - Agenda Item
  2. Explanation of Changes
  3. Updated R8 Bylaws - 10 Oct 2010
  4. R8 Bylaws - June 2008
B208 --- Dir R6MotionBondApproval of Name Change of Richland Section’s Scholarship Award for Washington State University, Tri-Cities, to IEEE Jim Thomas Memorial Scholarship
- pending MGA ARC approval 18 November 2010 (PASSED)
  1. MGA Item - Jim Thomas Scholarship Name Change
  2. Original as Approved in 1992
  3. Foundation Item
B209 --- IEEE LMCMotionThomasApproval of Changes to IEEE Life Members Committee Charter (PASSED)
  1. LMC Charter Changes
B210 --- MGA IBSCMotionKostekApproval of Marketing Agreement with National Instruments (IB&SC) (PASSED)
  1. IB&SC - National Instruments
B211 --- MGA IBSCMotionKostekEndorsement of Change to Benefits Schedule in IEEE Member Group Term Life Insurance Plan (IB&SC) (PASSED)
  1. IB&SC - Life Plan Benefits Schedule Change
B212 --- MGA IBSCMotionKostekEndorsement of IEEE Member Group Comprehensive Healthcare Insurance Rate Action (IB&SC) (PASSED)
  1. IB&SC - Comprehensive Healthcare
B213 --- MGA IBSCMotionKostekEndorsement of Hospital Indemnity Plan Premium Credit (IB&SC) (PASSED)
  1. IB&SC - Hospital Indemnity Plan
  2. HIP Financial Impact
B214 --- Dir R7MotionMalikApproval of the Transfer of the Vancouver Section Scholarship Fund from IEEE Vancouver Section to the IEEE Canadian Foundation (PASSED)
  1. Vancouver Section Scholarship Fund Transfer
Reference: Committee / Forum Reports
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
W301 --- _ReportShoopMGA Operations Committee Meeting Summary  
W302 --- _ReportLillieMGA Past Chair Report  
W303 --- PalacioReportPalacioMGA Nominations and Appointments Committee Report
  1. Nominations Process for Director-Elects - BoD item B75
W304 --- _ReportAndersonMGA Board Treasurer/IEEE Finance Committee Activities Report  
W305 --- _ReportBeheshtiMGA Board Geographic Unit Operations Support Committee
 
W306 --- _ReportRubensteinRegion 1 Report  
W307 --- WalshReportWalshRegion 2 Report  
W308 --- _ReportStognerRegion 3 Report
- Status Report, R3 Employment Assistance Project
  1. R3 Project Status Report - Employment Assistance Project
  2. Career Survival Seminar Flyer
  3. IEEE Membership Benefits Flyer
W309 --- BramlettReportBramlettRegion 4 Report
  1. Region 4 Report
W310 --- _ReportRobinsonRegion 5 Report
  1. Region 5 Report
W311 --- BondReportBondRegion 6 Report  
W312 --- _ReportMalikRegion 7 Report
  1. Region 7 Report
W313 --- ModelskiReportModelskiRegion 8 Report  
W314 --- _ReportQuielRegion 9 Report
  1. Region 9 Report
W315 --- ParkReportParkRegion 10 Report
  1. Region 10 Report
W316 --- _ReportParroIT Coordination and Oversight Committee Report  
W317 --- _ReportThomasMember Engagement and Life Cycle Committee Report
- Krishna M. Pasala, Ph.D. Memorial Scholarship - MELCC Approved 14 September 2010
  1. MELCC Report
  2. Pasala Scholarship
W318 --- _ReportMcclureIEEE Life Members Committee Report
  1. LMC Report
  2. 2011 LM Tour Update
W319 --- HanckeReportHanckeIEEE Admission and Advancement Committee Report
  1. A&A Committee Report
W320 --- MGA GOLDReportSommervilleGraduates of the Last Decade (GOLD) Committee Report
  1. GOLD Report
W321 --- MGA SACReportBastiaansStudents Activities Committee Report
  1. SAC Report
W322 --- MGA PEBReportTodiPotentials Editorial Board Report
  1. Potentials Report
  2. Potentials Presentation
W323 --- MGA SDEAAReportAl-MushcabStrategic Direction and Environmental Assessment Committee Report  
W324 --- MGA FCReportAndersonFinance Committee Report  
W325 --- MGA PUCReportSocciPre-University Report  
W326 --- MGA MRRReportHabetlerMembership Recruitment and Recovery Ad Hoc Committee Report  
W327 --- MGA ARCReportFordAwards and Recognition Committee Report  
W328 --- MGA IBSCReportKostekIndividual Benefits and Services Committee Report
  1. IB&SC Annual Report
  2. DIP Credit Report
  3. Expat Report
  4. Life Premium Credit Report
  5. PL Plan Update Report
W329 --- _ReportReinertCenter for Leadership Excellence Ad Hoc Committee Report  
W330 --- _ReportMichelConferences Ad Hoc Committee Report
  1. Conferences Report
W331 --- _ReportResslervTools Committee Report  
W332 --- _ReportDuttaIndustry Relations Report  
W333 --- _ReportCoughlinSections Congress Committee Report  
Reference: Reports from Representatives
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
W401 --- _ReportFord _ BramlettIEEE Awards Board
 
W402 --- _ReportTbdIEEE Career Services Committee
  1. Update on Charter
  2. June Agenda Item
W403 --- _ReportPerkins _ KaynakIEEE Conferences Committee
  1. Conferences Committee Report
W404 --- _ReportRamesh _ FerreiraIEEE Educational Activities Board (EAB)
  1. EAB Report
W405 --- _ReportAndersonIEEE Finance Committee
 
W406 --- _ReportFindlayIEEE History Committee
 
W407 --- _ReportTbdIEEE Infrastructure Oversight Committee
 
W408 --- _ReportTbdIEEE Marketing and Sales Committee
 
W409 --- _ReportLillieIEEE New Initiatives Committee
 
W410 --- _ReportTodi _ DesmondIEEE Publication Services and Products Board (PSPB)  
W411 --- _ReportLawIEEE Standards Board
 
W412 --- _ReportAl-MushcabIEEE Strategic Planning Committee
 
W413 --- _ReportMalikIEEE TAB Conference Publications Committee
  1. TAB Conference Publications Committee Report
W414 --- _ReportMichelIEEE TAB/PSPB Products and Services Committee
  1. Sections and Society Lead and Rebate Program
W415 --- _ReportMichelIEEE Technical Activities Board (TAB)  
W416 --- _ReportDelimarIEEE United States of Activities (IEEE-USA)
 
W417 --- _ReportHuangIEEE Women in Engineering
 
Reference: Supplemental Reports
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
_501 --- _Info_Region Meetings Calendar
  1. Region Meetings Calendar (web link)
W502 --- _InfoRederSmart Grid Special Supplement to the 15Nov Issue of Fortune Magazine
- Region Directors are asked to assist in publicizing this information within their Regions
  1. Smart Grid - W.Reder Letter to IEEE BoD
  2. Fortune Magazine Special Supplement
LEGEND 

  ( Go back to top of agenda )

Agenda Sections (column 2 of agenda)
1-199Action Agenda
200-299Consent Agenda
300-399 Reference:Committee / Forum Reports
400-499 Reference:Reports from Representatives
500-599 Reference:Supplemental Reports
ITEM Type (column 5 of agenda)
MOTIONMotion
INFOInformation Item
PROCEDURAL Procedural
REPORTReport
DISCUSSIONDiscussion
ITEM Categories (column 1 of agenda)
SStrategy Discussion
RRefinement of Strategy
PPolicy Determination
BRoutine Business
WWritten Report
*Procedural
MOTION Results (appended to title)
-IN PROCESS-In Process
COMPLETEDDiscussion Completed
FAILEDMotion Failed
PASSEDMotion Passed
PENDINGMotion Pending
POSTPONEDMotion Postponed
PULLED FROM CONSENTPulled from Consent
RECONSIDEREDMotion Reconsidered
TABLEDMotion Tabled
UNFINISHED BUSINESSUnfinished Business
WITHDRAWNMotion Withdrawn
Submitter (column 4 of agenda)
IEEE AACIEEE Admission and Advancement Committee
IEEE CLEIEEE Center for Leadership Excellence Ad Hoc Committee
IEEE FCIEEE Fellows Committee
IEEE LMCIEEE Life Members Committee
IEEE.TV ACMGA IEEE.TV Advisory Committee
MGA ARCMGA Awards and Recognition Committee
MGA BdMGA Board
MGA Conf ACMGA Conferences Ad Hoc Committee
MGA FCMGA Finance Committee
MGA OSCMGA Geographic Unit Operations Support Committee
MGA GOLDMGA Graduates of the Last Decade (GOLD) Committee
MGA IBSCMGA Individual Benefits and Services Committee
MGA IOCMGA IT Coordination and Oversight Committee
MGA IRCMGA Industry Realtions Coordinator
MGA MELCMGA Member Engagement and Life Cycle Committee
MGA MRRMGA Membership Recruitment and Recovery Committee
MGA N&AMGA Nominations and Appointments Committee
MGA OCMGA Operations Committee
MGA PEBMGA Potentials Editorial Board
MGA PUCMGA Pre-University Coordinator
MGA SCCMGA Sections Congress Committee
MGA SDEAMGA Strategic Direction and Environmental Assessment Committee
MGA SACMGA Students Activities Committee
MGA vToolsMGA vTools Committee
Chair_VPMGA Chair / VP-MGA
Past ChrPast Chair
SecSecretary
TA MemTA Member
TreasTreasurer
Dir R1Region 1 Director
Dir R2Region 2 Director
Dir R3Region 3 Director
Dir R4Region 4 Director
Dir R5Region 5 Director
Dir R6Region 6 Director
Dir R7Region 7 Director
Dir R8Region 8 Director
Dir R9Region 9 Director
Dir R10Region 10 Director
VC GUOVC-Geographic Unit Operations
VC IMVC-Information Management
VC MDVC-Member Development
VC SMAVC-Strategic Management and Analysis
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