MGA Board Meeting (26 June 2010)
26 June 2010
8:00am - 4:00pm

Montreal Quebec Canada
AGENDA
Final Agenda Approval: 26 June 2010

Action Agenda
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
B108:00Chair_VPProceduralShoopCall to Order
(COMPLETED)
  1. MGA Meeting Guidelines
B208:00JankowskiProceduralRoll Call Roll Call (COMPLETED)
  1. Roll Call
B308:15Chair_VPMotionShoopReview and Adoption of Meeting Agenda (PASSED) 
B408:15Chair_VPMotionShoopReview and Adoption of MGA Consent Agenda (See Items #201-219) (PASSED) 
B508:20Chair_VPProceduralShoopChair Remarks
- Approval of US$500 Contribution to local Robotics Club from IEEE Spokane Section
- Approval of US$150 Contribution to "Super Smarties" FIRST Lego League Team from IEEE Boise Computer Society (BCS) Chapter
- Global Professional Activities (COMPLETED)
  1. Contribution to Robotics Club from IEEE Spokane Section Approved
  2. Contribution to Lego League Team from IEEE Boise Computer Society Chapter Approved
  3. MGA Board Report to IEEE Board
  4. MGA Completed Projects
  5. 2010 MGA Project Listing
B608:35JankowskiProceduralJankowskiSecretary Remarks
- Completed Items from Prioritized Task List
- MGA/TAB Leadership Orientation (COMPLETED)
  1. Geographic Units Activity Summary Report
S708:55Chair_VPDiscussionShoopMGA CHALLENGE 2010 (COMPLETED)
  1. MGA Challenge Update
S809:10_Discussion_ITEMS FOR APPROVAL (COMPLETED) 
P8.109:30MGA ITCOMotionParroApproval of MGA Operations Manual Revisions - Section 9.7, IT Coordination and Oversight Committee (PASSED)
  1. ITCO Charter
S8.209:30MGA vToolsMotionParroApproval of vTools Committee Charter
- Revised Charter was Passed (PASSED)
  1. vTools Charter
  2. Revised Charter
S8.309:30MGA ARCMotionThomasGrowth Awards - Elimination from ARC and Transition to MRR (POSTPONED)
  1. Awards - Growth
S8.409:30Dir R6MotionBondEndorsement of Increase to Region 6 Assessment (WITHDRAWN)
  1. R6 BoD Item
S8.509:30Dir R9MotionQuielEndorsement of Increase to Region 9 Assessment (WITHDRAWN)
  1. R9 BoD Item
  2. Region 9 Assessment Presentation
S8.609:30MGA SACMotionThomasApproval of Student Activities Committee Charter Revisions
- Funding for Branch Chapter Representative (POSTPONED)
  1. Agenda Item
  2. Funding for Branch Chapter Rep
B909:30_DiscussionAndersonMGA FINANCES (COMPLETED)
  1. MGA Finances
S9.110:00TreasDiscussionAnderson2010 Financial Forecast and Ability to Accelerate Projects in 2010 (PASSED) 
S9.210:00TreasDiscussionAndersonReview of Preliminary 2011 MGA Budget (PASSED) 
S1010:00Dir R6DiscussionBond_AndersonSECTIONS CONGRESS 2011 (TIME SPECIFIC - 10am)
- Update: 2011 Sections Congress Activities
- SC2011 Budget (PASSED)
  1. SC2011 Presentation
  2. SC08 Recommendation Updates
B1110:20_Info_BREAK (COMPLETED) 
S1210:30VC GUODiscussionBeheshtiIEEE CENTER FOR LEADERSHIP EXCELLENCE (COMPLETED)
  1. CLE Presentation
  2. CLE Leadership White Paper
S1310:50VC MDDiscussionThomasMEMBER LIFE CYCLE PORTFOLIO
- Product Mapping Project (COMPLETED)
  1. Member Life Cycle
S1411:10VC IMDiscussionParroINFORMATION MANAGEMENT (COMPLETED)
  1. Information Management
S1511:30Chair_VPMotionShoopEXECUTIVE SESSION (COMPLETED) 
S15.112:00MGA ARCMotionThomasSelection of 2010 MGA Outstanding Small Section Award Recipient
(Executive Session) (PASSED)
  1. Awards - Outstanding Section
S15.212:00MGA ARCMotionThomasSelection of 2010 MGA Outstanding Large Section Award Recipient
(Executive Session) (PASSED)
 
S15.312:00Dir R6DiscussionBondIEEE Budgeting Practices
(Executive Session) (COMPLETED)
 
S15.412:00Dir R6DiscussionBondDirector-Elect Slate
(Executive Session) (COMPLETED)
 
B1612:00_Info_LUNCH (COMPLETED) 
S1713:00Chair_VPDiscussionShoop_JankowskiREGIONAL GEOGRAPHIC STRATEGIES (COMPLETED)
  1. US Member Strategy Discussion
  2. US (Regions 1-6) Strategy
S1814:00VC SMADiscussionAl-MushcabMGA STRATEGIC ROADMAP
- Membership Experience Roadmap (COMPLETED)
  1. Strategic Roadmap
S1914:20VC GUODiscussionBeheshtiGEOGRAPHIC UNIT COMMUNICATIONS STRATEGY
- Section Vitality Survey (COMPLETED)
  1. GeoUnit Communications Strategy
B2014:40_Info_BREAK (COMPLETED) 
S2114:50Chair_VPDiscussionShoop_MichelCONFERENCES
- Recommendation for Conference Acquisition Payments
- Remaining Plans for 2010 (COMPLETED)
  1. Conferences
S2215:05Chair_VPDiscussionShoop_MichelPublic Visibility Initiative (COMPLETED)
  1. Public Visibility
_2315:20_Discussion_ADDITIONAL SPEAKER REQUESTS  
S23.115:20_DiscussionRoknePublications - Open Access (PASSED)
  1. Open Access Agenda Item
  2. Draft Statement
  3. FAQs
  4. Presentation
S23.215:35_DiscussionVigIEEE Technology News (ITN) (PASSED)
  1. IEEE Technology News
S23.315:50Chair_VPDiscussionShoop_Wiener_LightnerThe Global Earth Observation System of Systems (GEOSS)
IEEE-GEO Collaboration
  1. IEEE-GEO Collaboration
B5016:05_DiscussionShoopNew Business  
S50.116:05Dir R2DiscussionWalshNew Business: Method of Determination of Section and Regional Boundaries – Regions 1 through 6
  1. New Business - Boundary Determination
B9916:05JankowskiInfoJankowskiNext Meeting Date/Location:
20 November 2010 - New Brunswick, NJ, USA
19 February 2011 - Miami, FL, USA
 
B10116:05Chair_VPProceduralShoopAdjournment  
Consent Agenda
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
B201 --- _MotionShoopApproval of February 2010 MGA Board Meeting Minutes (PASSED)
  1. Minutes - February 2010 MGA Board Meeting
B202 --- _MotionBeheshtiApproval of Formations, Changes of Technical Chapters and Affinity Groups (PASSED)
  1. Formations, Changes of Technical Chapters and Affinity Groups
  2. Formations Report - Geo Units
  3. Formations Report - Student Units
B203 --- _MotionThomasApproval of Supporting Friend of IEEE MGA Award Recipients (PASSED)
  1. Award - Supporting Friend
P204 --- MGA PEBMotionTodiApproval of Potentials Magazine 2011 Advertising Rates (PASSED)
  1. Potentials 2011 Advertising Rates
P205 --- MGA PEBMotionTodiApproval of Potentials Magazine 2011 Subscription Rates (PASSED)
  1. Potentials 2011 Subscription Rates
B206 --- Dir R10MotionParkApproval of Pune Subsection Elevation to Pune Section in Region 10 (PASSED)
  1. Elevation of Pune to Section
B207 --- Dir R10MotionParkApproval of Formation of IEEE Malabar Subsection of the Kerala Section in Region 10

(PASSED)
  1. Malabar Subsection
B208 --- Dir R10MotionParkApproval of Formation of IEEE Taiyuan Subsection of the Xian Section in Region 10 (PASSED)
  1. Taiyuan Subsection
B209 --- Dir R10MotionParkApproval of Formation of IEEE Guangzhou Subsection of the Beijing Section in Region 10 (PASSED)
  1. Guangzhou Subsection
B210 --- Dir R10MotionParkApproval of Formation of IEEE Guangxi Subsection of the Beijing Section in Region 10 (PASSED)
  1. Guangxi Subsection
B211 --- Dir R9MotionQuielApproval of Formation of IEEE Zona Centro Subsection of the Colombia Section in Region 9 (PASSED)
  1. Zona Centro Subsection
B212 --- Dir R10MotionParkApproval of Formation of IEEE Hebei Subsection of the Beijing Section in Region 10 (PASSED)
  1. Hebei Subsection
B213 --- Dir R10MotionParkApproval of Formation of IEEE Changsha Subsection of the Beijing Section in Region 10 (PASSED)
  1. Changsha Subsection
B214 --- Dir R1MotionRubensteinApproval of Revisions to Region 1 Bylaws (PASSED)
  1. Region 1 Bylaws
B215 --- MGA OSCMotionBeheshtiApproval of 2011 Section Rebate Schedule (PASSED)
  1. 2011 Section Rebate Schedule
S216 --- MGA SACMotionThomasEndorsement of MGA Operations Manual Revisions - Section 4.7, Student Branches
- Faculty Requirements for Student Branch Formations (PASSED)
  1. Faculty Requirements for SB Formation
S217 --- MGA SACMotionThomasEndorsement of MGA Operations Manual Revisions - Section 9.8, Student Branch Chapters
- Joint Student Branch Chapter Formation
- Minimum Student Branch Chapter Membership (PASSED)
  1. Joint SB Chapter Formation and SBC Membership Minimum
B218 --- _MotionStogner_EasonApproval of IEEE Career Services Committee Charter (PASSED)
  1. Career Services Committee Charter
B219 --- Dir R10MotionParkApproval of Formation of IEEE Yunnan Subsection of the Beijing Section in Region 10 (PASSED)
  1. Yunnan Subsection
Reference: Committee / Forum Reports
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
W301 --- _ReportShoopOperations Committee
  1. OpCom Meeting Summary - 24-25 April
W302 --- _ReportLilliePast Chair  
W303 --- PalacioReportPalacioNominations and Appointments Committee
  1. N&A Teleconference Summary - 28 May
W304 --- _ReportAndersonMGA Board Treasurer/IEEE Finance Committee Activities  
W305 --- MGA FCReportAndersonFinance Committee
  1. (See Item #9)
W306 --- _ReportBeheshtiGeographic Unit Operations Support Committee
  1. (See Item #19)
W307 --- _ReportParroIT Coordination and Oversight Committee
  1. (See Items #8.1, 14)
W308 --- _ReportThomasMember Engagement and Life Cycle Committee
  1. MELCC Report
  2. (See Item #13)
W309 --- MGA SDEAAReportAl-MushcabStrategic Direction and Environmental Assessment Committee
  1. (See Item #18)
W310 --- HanckeReportHanckeIEEE Admission and Advancement Committee
  1. A&A Report
W311 --- _ReportMcclureIEEE Life Members Committee
  1. LMC Report
W312 --- MGA ARCReportFordAwards and Recognition Committee
  1. ARC Teleconference Summary - 1 June
  2. ARC Teleconference Subcommittee Summary - 16 June
W313 --- MGA GOLDReportSommervilleGraduates of the Last Decade (GOLD) Committee
  1. GOLD Report
W314 --- IEEE.TV ACReportHayesieee.tv Advisory Committee  
W315 --- MGA IBSCReportKostekIndividual Benefits and Services Committee
  1. IB&SC Report
W316 --- MGA PEBReportTodiPotentials Editorial Board
  1. Potentials Report
W317 --- _ReportCoughlinSections Congress Committee
  1. (See Item #10)
W318 --- MGA SACReportBastiaansStudents Activities Committee
  1. SAC Report
W319 --- _ReportReinertCenter for Leadership Excellence Ad Hoc Committee
  1. (See Item #12)
W320 --- _ReportResslervTools Committee
  1. (See Items #8.2, 14)
W321 --- _ReportMichelConferences Ad Hoc Committee
  1. (See Item #21)
W322 --- MGA MRRReportHabetlerMembership Recruitment and Recovery Ad Hoc Committee
  1. MD Monthly - April 2010
  2. MD Monthly - May 2010
W323 --- _ReportDuttaIndustry Relations
  1. Industry Relations Report
W324 --- MGA PUCReportTbdPre-University
  1. Pre-university Report
W325 --- _ReportRubensteinRegion 1
  1. Region 1 Report
W326 --- WalshReportWalshRegion 2  
W327 --- _ReportStognerRegion 3
  1. Region 3 Report
W328 --- BramlettReportBramlettRegion 4
  1. Region 4 Report
W329 --- _ReportRobinsonRegion 5
  1. Region 5 Report
W330 --- BondReportBondRegion 6  
W331 --- _ReportMalikRegion 7
  1. Region 7 Report
W332 --- ModelskiReportModelskiRegion 8
  1. Region 8 Report
W333 --- _ReportQuielRegion 9
  1. Region 9 Report
W334 --- ParkReportParkRegion 10
  1. Region 10 Report
Reference: Reports from Representatives
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
W401 --- _ReportFord _ BramlettIEEE Awards Board
 
W402 --- _ReportEasonIEEE Career Services Committee
  1. Career Services Committee Report
W403 --- _ReportPerkins _ KaynakIEEE Conferences Committee
  1. Conferences Committee Report
W404 --- _ReportRamesh _ FerreiraIEEE Educational Activities Board (EAB)
  1. EAB Report
W405 --- _ReportAndersonIEEE Finance Committee
 
W406 --- _ReportFindlayIEEE History Committee
 
W407 --- _ReportTbdIEEE Marketing and Sales Committee
 
W408 --- _ReportLillieIEEE New Initiatives Committee
 
W409 --- _ReportTodi _ DesmondIEEE Publication Services and Products Board (PSPB)
  1. PSPB Report
W410 --- _ReportLawIEEE Standards Board
 
W411 --- _ReportAl-MushcabIEEE Strategic Planning Committee
 
W412 --- _ReportMalikIEEE TAB Conference Publications Committee
  1. TAB Conf Pubs Report
W413 --- _ReportMichelIEEE TAB/PSPB Products and Services Committee
 
W414 --- _ReportMichelIEEE Technical Activities Board (TAB)  
W415 --- _ReportDelimarIEEE United States of Activities (IEEE-USA)
 
W416 --- _ReportHuangIEEE Women in Engineering
  1. WIE Report
Reference: Supplemental Reports
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
_501 --- _ProceduralN_ABlank Agenda Item Template
  1. Blank Agenda Item TEMPLATE
LEGEND 

  ( Go back to top of agenda )

Agenda Sections (column 2 of agenda)
1-199Action Agenda
200-299Consent Agenda
300-399 Reference:Committee / Forum Reports
400-499 Reference:Reports from Representatives
500-599 Reference:Supplemental Reports
ITEM Type (column 5 of agenda)
MOTIONMotion
INFOInformation Item
PROCEDURAL Procedural
REPORTReport
DISCUSSIONDiscussion
ITEM Categories (column 1 of agenda)
SStrategy Discussion
RRefinement of Strategy
PPolicy Determination
BRoutine Business
WWritten Report
*Procedural
MOTION Results (appended to title)
-IN PROCESS-In Process
COMPLETEDDiscussion Completed
FAILEDMotion Failed
PASSEDMotion Passed
PENDINGMotion Pending
POSTPONEDMotion Postponed
PULLED FROM CONSENTPulled from Consent
RECONSIDEREDMotion Reconsidered
TABLEDMotion Tabled
UNFINISHED BUSINESSUnfinished Business
WITHDRAWNMotion Withdrawn
Submitter (column 4 of agenda)
IEEE AACIEEE Admission and Advancement Committee
IEEE CLEIEEE Center for Leadership Excellence Ad Hoc Committee
IEEE FCIEEE Fellows Committee
IEEE LMCIEEE Life Members Committee
IEEE.TV ACMGA IEEE.TV Advisory Committee
MGA ARCMGA Awards and Recognition Committee
MGA BdMGA Board
MGA Conf ACMGA Conferences Ad Hoc Committee
MGA FCMGA Finance Committee
MGA OSCMGA Geographic Unit Operations Support Committee
MGA GOLDMGA Graduates of the Last Decade (GOLD) Committee
MGA IBSCMGA Individual Benefits and Services Committee
MGA IOCMGA IT Coordination and Oversight Committee
MGA IRCMGA Industry Realtions Coordinator
MGA MELCMGA Member Engagement and Life Cycle Committee
MGA MRRMGA Membership Recruitment and Recovery Committee
MGA N&AMGA Nominations and Appointments Committee
MGA OCMGA Operations Committee
MGA PEBMGA Potentials Editorial Board
MGA PUCMGA Pre-University Coordinator
MGA SCCMGA Sections Congress Committee
MGA SDEAMGA Strategic Direction and Environmental Assessment Committee
MGA SACMGA Students Activities Committee
MGA vToolsMGA vTools Committee
Chair_VPMGA Chair / VP-MGA
Past ChrPast Chair
SecSecretary
TA MemTA Member
TreasTreasurer
Dir R1Region 1 Director
Dir R2Region 2 Director
Dir R3Region 3 Director
Dir R4Region 4 Director
Dir R5Region 5 Director
Dir R6Region 6 Director
Dir R7Region 7 Director
Dir R8Region 8 Director
Dir R9Region 9 Director
Dir R10Region 10 Director
VC GUOVC-Geographic Unit Operations
VC IMVC-Information Management
VC MDVC-Member Development
VC SMAVC-Strategic Management and Analysis
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