IEEE Conferences Committee
19 November 2009
8am - 5pm
Hyatt Regency New Brunswick
New Brunswick NJ USA
Final Agenda Approval: 19 November 2009

Action Agenda
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
B108:00IEEE CONProceduralEngelRoll Call and Welcome (COMPLETED) 
B208:05IEEE CONProceduralEngelReview and Adoption of Agenda (COMPLETED) 
B308:10IEEE CONProceduralEngelApproval of IEEE Conferences Committee Minutes, 25 June 2009 (PASSED)
  1. 2009 June Meeting Minutes (FINAL)
B408:15IEEE CONInfoEngelOpening Remarks (COMPLETED) 
B508:30IEEE CONInfoEngelInformation Item - Motion to IEEE BoD:
IEEE Conferences Committee Charter Changes
- Items approved by IEEE Conf Com (June 2009);
- as reviewed by IEEE Governance Committee
  1. Motion to IEEE BoD - Conf Com Charter Change - MCM Financial Oversight
  2. Motion to IEEE BoD - Conf Com Charter Change - Technical Program Intergrity Committee
  3. Motion to IEEE BoD - Conf Com Charter Change - Terms of Office
B608:40_DiscussionFlescherDiscussion Item - Motion to IEEE BoD:
IEEE Policy 10.1.4 Approvals & 10.1.5 MoUs (COMPLETED)
  1. Motion to IEEE BoD - Policy 10.1.4 MoUs & Policy 10.1.5 Approvals
B709:05IEEE CONDiscussionRoot_PadillaDiscussion Item:
TCS Combined Application & MoU
i. Draft of Form
ii. High Level Process Implementation (COMPLETED)
  1. TCS Combined Application & MOU - Presentation - Root_Padilla
  2. TCS Combined Application & MOU - Form
B809:35_DiscussionFlescherDiscussion Item - Motion to IEEE BoD:
IEEE Policy 10.1.2 Sponsorship & 10.1.5 MoU
- IEEE Exhibits at Co-Sponsored Conferences (COMPLETED)
  1. Motion to IEEE BoD - Policy 10.1.2 Sponsorship & 10.1.4 MoU - Exhibits at Co-Sponsored Conferences
B909:55IEEE CONDiscussionFlescherDiscussion Item - Motion to IEEE BoD:
IEEE Policy 10.1.4 Conference Services Approval (COMPLETED)
  1. Motion to IEEE BoD - Policy 10.1.4 Conference Services Approval
B1010:25IEEE CONDiscussionEngelDiscussion Item:
Proposed Admin Fees for TCS Conferences (POSTPONED)
B1110:45IEEE CPCDiscussionGaynorDiscussion Item:
CPC Report
i. CPC recommendation to eliminate acquisition payments (COMPLETED)
  1. CPC - Acquisition Payments Motion - Presentation v2 - Gaynor
  2. Conference Proceedings Acquisition Payments Analysis & CPC Recommendation
B1211:15IEEE PSPBDiscussionHeroDiscussion Item - Motion to IEEE BoD:
PSPB Operations Manual
i. Review Level Disclosure of Conference Articles in Xplore
  1. Presentation_Review Level of Disclosure_Ad Hoc Cmte on Quality of Conference Articles in Xplore
  2. Motion to IEEE BoD - PSPB Ops Manual 8.2.2.C - Review Level of Disclosure
B1311:45IEEE PSPBInfoEngelInformation Item - Motion to IEEE BoD:
PSPB Operations Manual
i. Requirement for Authors to Present Their Conference Papers
- Item approved by IEEE Conf Com (June 2009);
- as reviewed by PSPB & IEEE Governance Committee (COMPLETED)
  1. Motion to IEEE BoD - PSPB Ops Manual 8.2.1.B.13 - Requirement for Authors to Present Conference Papers
B1512:55IEEE CONDiscussionMosesDiscussion Item:
Technical Program Integrity Initiative
White Paper (COMPLETED)
  1. Technical Program Integrity Initiative - White Paper
  2. Technical Paper Integrity Initiative (TPII) Update - Presentation - Moses
B1613:10IEEE CONInfoPadilla_EngelDiscussion Item:
i. Conference Business Update
ii. IEEE Conferences Committee Annual Report (COMPLETED)
  1. Conference Business Update - presentation - Padilla
  2. Annual Report - 2009 IEEE Meetings & Conferences
B1713:30IEEE CONDiscussionPadillaDiscussion Item:
IEEE Conference Exchange (ICX) (COMPLETED)
  1. IEEE Conference Exchange (ICX) - update v2 - Padilla
B1814:00IEEE CONInfoRootInformation Item:
Panel of Conference Organizers (POCO)
i. 2009 POCO report
ii. 2010 POCO update (COMPLETED)
  1. POCO 2009 Report & 2010 Update
  2. POCO 2010 Cost Analysis DC and NJ
B1914:20IEEE CONDiscussionSadlowskiDiscussion Item:
IEEE Meetings & Conferences Operations Manual (COMPLETED)
  1. IEEE Meeting & Conference Operations Manual Development - Sadlowski
B2014:40IEEE CONInfoDreselyInformation Item:
Conference Content Operations Report (COMPLETED)
  1. Conference Content Operations Report
B2115:00IEEE CONInfoVasquezInformation Item:
Conference Presentations Online - Business update (COMPLETED)
  1. Conference Presentations Online - Business Update - Vasquez
B2215:20IEEE CONDiscussionRassaOpen Action Item:
Detailed Proposal for Mini POCO Program (COMPLETED)
  1. Background - Proposal for Mini-POCOs
B2315:35IEEE CONDiscussionPadillaOpen Action Item:
Non-Compliant Conference Closing Process (COMPLETED)
B2415:50IEEE CONDiscussionStoneOpen Action Item:
Revise definition of IEEE Conferences in Governing Documents (COMPLETED)
  1. Discussion of Definition of Conferences - presentation - Stone
Reference: Supplemental Reports
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
W501 --- _ReportHannaFinal Report of IEEE OU-OU Conferences and Educational Activities Cooperation Ad Hoc
  1. OU to OU Conf & EA Cooperation Ad Hoc - Final Report - Hanna
W502 --- _ReportJensenFinal Report of IEEE Presentations Online Ad Hoc Committee
  1. Presentations Online Ad Hoc - Final Report - Jensen
W503 --- _ReportHeroFinal Report of IEEE Quality of Conference Articles in Xplore Ad Hoc Committee
  1. Quality of Conference Articles in Xplore - Final Report - Hero
W504 --- _Reportde MarcaFinal Report of IEEE Technical Co-Sponsorship Ad Hoc Committee
  1. Technical Co-Sponsorship Ad Hoc - Final Report - de Marca
B505 --- IEEE CONInfoServusInformation Item: List of Open Conferences
  1. List of Open Conferences
B506 --- IEEE CONInfoServusInformation Item: Conference Closing Graph
  1. Conference Closing Graph
B507 --- IEEE CONInfoPadillaInformation Item: 2009/2010 Conference Listing
  1. 2009/2010 Conference Listing
B508 --- IEEE CONInfoPadillaInformation Item: 2009 IEEE Conference Focus 50+ November Report
  1. 2009 IEEE Conference Focus 50 Nov Report
  2. Support: 2009 IEEE Conference Focus 50 Nov for distribution
B509 --- IEEE CONInfoPadillaInformation Item: Conference Organizers' Manual, updated version (posted)
  1. IEEE Conference Organizers' Manual
W510 --- _InfoMacphersonInformation Item:
IEEE eXpress Conference Publishing: Products in Strategic Context
(No Action Required)
  1. IEEE eXpress Conference Publishing -Products in Strategic Context - MacPherson

  ( Go back to top of agenda )

Agenda Sections (column 2 of agenda)
1-199Action Agenda
200-299Consent Agenda
300-399 Reference:Committee / Forum Reports
400-499 Reference:Reports from Representatives
500-599 Reference:Supplemental Reports
ITEM Type (column 5 of agenda)
INFOInformation Item
ITEM Categories (column 1 of agenda)
SStrategy Discussion
RRefinement of Strategy
PPolicy Determination
BRoutine Business
WWritten Report
MOTION Results (appended to title)
-IN PROCESS-In Process
COMPLETEDDiscussion Completed
FAILEDMotion Failed
PASSEDMotion Passed
PENDINGMotion Pending
POSTPONEDMotion Postponed
PULLED FROM CONSENTPulled from Consent
RECONSIDEREDMotion Reconsidered
TABLEDMotion Tabled
WITHDRAWNMotion Withdrawn
Submitter (column 4 of agenda)
IEEE ABIEEE Awards Board
IEEE ABIEEE Awards Board
IEEE BoDIEEE Board of Directors
IEEE CEOIEEE Committee on Earth Observation
IEEE CONIEEE Conferences Committee
IEEE CPCIEEE Conference Publications Committee
IEEE EABIEEE Educational Activities Board
IEEE FINIEEE Finance Committee
IEEE GCIEEE Governance Committee
IEEE INVIEEE Investment Committee
IEEE MSCIEEE Marketing and Sales Committee
IEEE MGABIEEE Member and Geographic Activities Board
IEEE NICIEEE New Initiatives Committee
IEEE NAIEEE Nominations and Appointments Committee
IEEE PSPBIEEE Publication Services and Products Board
IEEE PVCIEEE Public Visibility Committee
IEEE SABIEEE Standards Association Board
IEEE SPCIEEE Strategic Planning Committee
IEEE TAIEEE Technical Activities
IEEE RFIDIEEE Technical Committee on RFID
IEEE WIEIEEE Women in Engineering
JOINTJoint OU Meeting
TABTechnical Activities Board
TAB Adhoc EdTAB Adhoc Committee on Education
TAB Adhoc MemTAB Adhoc Committee on Society Membership
TAB Adhoc TechTAB Adhoc Committee on Technical Committee
TAB Adhoc StdsTAB Adhoc Committee on Standards
TAB ARCTAB Awards and Recognition Committee
TAB DDFTAB Division Directors Forum
TAB ECRTAB Ethics & Conflict Resolution Committee
TAB FDCTAB Future Directions Committee
TAB FINTAB Finance Committee
TAB MCTAB Magazines Committee
TAB MemMember of the Technical Activities Board
TAB TMCTAB Management Committee
TAB NCTAB Newsletters Committee
TAB NATAB Nominations and Appointments Committee
TAB PCTAB Periodicals Committee
TAB PPCTAB Periodicals Packages Committee
TAB PRACTAB Periodicals Review and Advisory Committee
TAB PSCTAB/PSPB Products & Services Committee
TAB PFTAB Presidents Forum
TAB SRCTAB Society Review Committee
TAB SPCTAB Strategic Planning Committee
TAB TCTAB Transactions Committee
Wkshp FinWorkshop: TA Finance Workshop & Tutorial
Wkshp LOWorkshop: TA & MGA Leadership Orientation