MGA Board Meeting (21 November 2009)
21 November 2009
8am - 5pm
Hyatt Regency
New Brunswick NJ USA
AGENDA
Final Agenda Approval: 21 November 2009

Action Agenda
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
B108:00_ProceduralLillieCall to Order (COMPLETED)
  1. MGA Meeting Guidelines
B208:00_ProceduralJankowskiRoll Call (COMPLETED)
  1. Roll Call
B308:05_MotionLillieReview and Adoption of Meeting Agenda (PASSED) 
B408:10_MotionLillieReview and Adoption of MGA Consent Agenda (See Items #201-222)
(PASSED)
 
B508:15_ProceduralLillieChair Remarks
- Approval of $500 Contribution to University of Michigan Dearborn (COMPLETED)
  1. MGA Board Report to IEEE Board - one slide
  2. MGA Annual Report to IEEE Board
  3. Contribution to U Michigan Dearborn Approved
B608:20_ProceduralJankowskiSecretary Remarks
- IEEE Contact Center Pilot Program
- MGA Project Management Process (COMPLETED)
  1. Geographic Units Activity Summary Report
  2. Project Management Plan
  3. MGA Secretary Report
B708:45_InfoLillieAnnouncement of IEEE Assembly and MGA Assembly Results (COMPLETED)
  1. MGA Assembly - VC and Treasurer Slate for Candidate Selection
  2. IEEE Assembly - Corporate Officers Selection
B808:45_DiscussionKennedy2009 Financial Forecast (COMPLETED)
  1. MGA Forecast - Oct 2009
  2. Explanation on Variance
B908:55_DiscussionKennedy2008/2009 Financial Summary
- Pension and Investment Discussion (COMPLETED)
 
B1009:05KennedyMotionKennedyApproval of 2010 Budget
- 2010 MGA Budget
- 2010 Member Services Budget
- 2010 Member Dues Budget (PASSED)
  1. 2010 MGA Budget (2200)
  2. Business Unit Summary (2200)
  3. 2010 MGA Budget Slides
S1109:15_DiscussionApter_MalikUpdate: 2008 Sections Congress Recommendations (COMPLETED)
  1. Sections Congress 2008 Recommendations
S1209:20ApterMotionApterApproval in Concept to Develop Details for a 2 and 3 Year Membership Option (Sustained Membership Option) (PASSED)
  1. Sustained Membership Concept Approval
  2. Sustained Membership Option Presentation
S1309:30_DiscussionBondUpdate: 2011 Sections Congress Activities
(COMPLETED)
  1. Sections Congress 2011 Update - Revised
S1409:50_DiscussionLillie_JankowskiMGA Prioritized Task List
(COMPLETED)
  1. Prioritized Task List - Top 15 Projects
*1510:00_ProceduralLillieBREAK (COMPLETED) 
S1610:15_DiscussionLillie_GreenUpdate: MGA Implementing the Vision Ad Hoc Committee

(COMPLETED)
  1. Presentation - ITV
  2. Info - Organizing Document
  3. OpsMan Revisions
S1710:35LillieDiscussionLillieUpdate: Eta Kappa Nu (HKN) (COMPLETED)
  1. HKN Report
S1810:45MGA SACDiscussionHancke_BeheshtiUpdate: Student Strategy and IEEEXtreme Programming Competition (COMPLETED)
  1. IEEEXtreme Programming Competition
  2. Student Strategic Plan
B1911:05ApterDiscussionApterDiscussion of Director-Elect Selection Process by Regions (COMPLETED)
  1. Director-Elect Selection Process by Regions
S2011:15MichelDiscussionMichel_BarthPublic Visibility Project
TIME SPECIFIC - 11:15AM (COMPLETED)
  1. Public Visibility Project
B2111:30MGA ARCMotionHancke_McClureApproval of MGA Award Recipients (Executive Session) (PASSED)
  1. Awards - MGA 2009 Awards Selection
B2211:40ApterMotionApterElection - 2010 MGA Nominations and Appointments (N&A) Committee Members (Executive Session)
(PASSED)
  1. Nominations and Appointments Committee Appointments
B2311:50ApterMotionApterElection - 2010 MGA Individuals Benefits and Services (IB&SC) Committee Members (Executive Session)
(PASSED)
  1. IB&SC Committee Appointments
_2412:00_ProceduralLillieLUNCH (COMPLETED) 
S2513:00_DiscussionLillie_RokneE-books in IEEE Xplore 3.0 as a Member Benefit
TIME SPECIFIC - 1:00PM (COMPLETED)
  1. E-books as a Member Benefit
S2613:15HanckeDiscussionHancke_Sinha_MoeschOverview of Member Experience Improvement Process (COMPLETED)
  1. Baseline of Member Experience
S2713:30HanckeMotionHancke_CooperRevisions to TAB Operations Manual - Society Affiliate Qualifications and Privileges
TIME SPECIFIC - 1:30PM (COMPLETED)
  1. TAB Operations Manual Revisions - Society Affiliate Qualifications and Privileges
  2. TAB Report on Affiliates Qualifications and Benefits
S2813:40ApterMotionApter_HanckeEndorsement of Computer Society Corporate Affiliate Membership Program (PASSED)
  1. Corporate Affiliate Membership (CAM)
  2. Corporate Affiliate Membership Endorsement
S2913:50RatcliffDiscussionRatcliff_Hancke_StognerMember Experience Discussion
- First Year Member Experience (COMPLETED)
  1. First Year Member Experience
S3014:10ApterDiscussionApter_Jensen_WilliamsUpdate: Society Membership Initiative (COMPLETED)
  1. Society Membership Initiative
S3114:20HanckeDiscussionHancke_MoeschMember Segmentation Survey Results (COMPLETED)
  1. Membership Segmentation Study
_3214:50_ProceduralLillieBREAK (COMPLETED) 
S3315:05JankowskiDiscussionJankowski_MoeschElectronic Membership Option in Developing Countries (COMPLETED)
  1. Membership Affordability in Developing Countries
S3415:35LillieDiscussionLillieGraduate Student Member Discussion: Delegation to the Major Boards - Restrictions to Chair Positions (WITHDRAWN)
  1. Graduate Student Member Discussion - Delegation of Chair Restrictions
S3515:45LillieMotionLillie_PerkinsEndorsement of Revisions to IEEE Conferences Committee Charter
- Technical Program Integrity Committee (PASSED)
  1. Conferences Committee Charter Revisions - Technical Program Integrity Committee
S3615:55HanckeDiscussionHancke_PaisUpdate: GOLD Activities (COMPLETED)
  1. GOLD Update
  2. GOLD Leadership Reference Manual
S3716:05LillieDiscussionLillie_MartinezGlobalization of Professional Activities
TIME SPECIFIC - 10:45AM (COMPLETED)
  1. Professional Activity Globalization
  2. Presentation - MGA
B37.116:15ApterMotionApterThe MGA Board expresses its appreciation to Francisco Martinez and the MGA/IEEE-USA GPA Ad hoc committee for their 2009 activities and encourages future development of their efforts in 2010 and beyond. (PASSED) 
B4016:15LillieDiscussionLillieNew Business  
S4116:30MGA N&AMotionApterApproval of Revisions to MGA Operations Manual
- Section 7.2
- Section 12.1 (PASSED)
  1. Updated item
  2. MGA Operations Manual Changes 7.2 and 12.1
B4216:30MichelDiscussionMichelUse of the IEEE Logo  
_5016:30LillieProceduralLillieRecognition of Outgoing MGA Board Members  
B5116:59_InfoJankowskiNext Meeting Date/Location:
13 January 2009 - Coral Gables, FL, USA
13 February 2009 - Atlanta, GA, USA
 
B5217:00_MotionLillieMeeting Adjournment  
Consent Agenda
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
B201 --- LillieMotionLillieApproval of June 2009 MGA Board Meeting Minutes
(PASSED)
  1. Minutes - June MGA Board Mtg
B202 --- DentlerMotionDentlerApproval of Formations, Changes of Technical Chapters and Affinity Groups (PASSED)
  1. Formations, Changes of Technical Chapters and Affinity Groups
  2. Formations Report - Geo Units - Revised
  3. Formations Report - Student Units
B203 --- DentlerMotionDentlerApproval of Dissolution of Inactive Technical Chapters/Affinity Groups (PASSED)
  1. Updated Item
B204 --- HanckeMotionHanckeApproval of Supporting Friend of IEEE MGA Award Recipients: Interdigital, Telephonics (PASSED)
  1. MGA Awards - Supporting Friend
S205 --- MichelMotionMichelApproval of Changes to Region 1 Bylaws (PASSED)
  1. Region 1 Bylaws Revisions
  2. Region 1 Bylaws
B206 --- ParkMotionParkApproval of Korea Council Bylaws (PASSED)
  1. Korea Council Bylaws
S208 --- _MotionLillieEndorsement of Revisions to IEEE PSPB Operations Manual Section 8.2.2.C
- Disclosure of the Review Level for Conference Proceedings Papers (PASSED)
  1. PSPB Operations Manual Revisions - Part 1 - Revised
  2. PSPB 6 - Review Level Disclosure
S209 --- _MotionLillieEndorsement of Revisions to IEEE PSPB Operations Manual Section 8.2.1.B
- Part 8, which specifies that fabrication or falsification is unacceptable
- A new Part 13, which specifies the requirements for authors to present their conference papers (PASSED)
  1. PSPB Operations Manual Revisions - Part 2 - Revised
  2. PSPB 3 - Falsfication-Fabrication
  3. PSPB 4 - Conference No Shows
S210 --- _MotionLillieEndorsement of Revisions to IEEE PSPB Operations Manual
- The addition of a new Section 8.1.1.I, which will define the official date of publication for the various IEEE publications
- Section 8.1.3, which presents the policies governing the presentation of nontechnical material. (PASSED)
  1. PSPB Operations Manual Revisions - Part 3 - Revised
  2. PSPB 1 - Publication Date
  3. PSPB 5 - Nontech Material
B211 --- _MotionKennedy_KostekApproval of IB&SC Motion
- Metlife Dental Insurance (PASSED)
  1. IB&SC - MetLife Dental Insurance New Member Benefit
S212 --- _MotionKennedy_KostekApproval of IB&SC Motion
- Life with Living (PASSED)
  1. IB&SC - Life with Living Benefits
B213 --- _MotionKennedy_KostekApproval of IB&SC Motion
- Long Term Care Insurance Buying Service (PASSED)
  1. IB&SC - Long Term Care Insurance Buying Service
B214 --- _MotionKennedy_KostekApproval of IB&SC Motion
- Mozy (PASSED)
  1. IB&SC - Mozy Discounted Access New Member Benefit
B215 --- _MotionKennedy_KostekApproval of IB&SC Motion
- National and Alamo (PASSED)
  1. IB&SC - National and Alamo Car Rental Affinity Discount Program
S216 --- LillieMotionLillie_PerkinsEndorsement of Revisions to IEEE Conferences Committee Charter
- Terms of Office (PASSED)
  1. Conferences Committee Charter Revisions - Terms of Office
S217 --- LillieMotionLillie_PerkinsEndorsement of Revisions to IEEE Conferences Committee Charter
- MCM Financial Oversight Committee (PASSED)
  1. Conferences Committee Charter Revisions - MCM Financial Oversight Committee
B218 --- MGA GOLDMotionHanckeGOLD Representative to be Invited to MGA Board Meetings (PASSED)
  1. GOLD Representative Invited to MGA Board Meetings
B219 --- MGA SACMotionHanckeSAC Representative to be Invited to MGA Board Meetings (PASSED)
  1. SAC Representative Invited to MGA Board Meetings
S220 --- MGA PEBMotionHanckeApproval of Revisions to Potentials Editorial Board Charter (PASSED)
  1. Potentials Editorial Board Charter Revisions
B221 --- PierceWithdrawnPierceApproval of Centennial Subsection Elevation to High Plains Section (WITHDRAWN)
  1. Elevation of Centennial Subsection to High Plains Section
B222 --- MGA ARCMotionHancke_McclureEndorsement of the IEEE Phoenix Section Student Scholarship Fund (PASSED)
  1. Phoenix Section Scholarship
Reference: Committee / Forum Reports
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
W300 --- LillieReportLillieMGA Operations Committee Meeting Summary
  1. October Mtg Summary
  2. Top 15 Projects - Status
W301 --- ApterReportApterMGA Past Chair - Nominations and Appointments Committee - Report
 
W302 --- KennedyReportKennedyMGA Board Treasurer/IEEE Finance Committee Activities Report
 
W303 --- DentlerReportDentlerMGA Board Geographic Unit Operations Support Committee
 
W304 --- MichelReportMichelRegion 1 Report  
W305 --- WalshReportWalshRegion 2 Report  
W306 --- RatcliffReportRatcliffRegion 3 Report  
W307 --- BramlettReportBramlettRegion 4 Report  
W308 --- PierceReportPierceRegion 5 Report  
W309 --- BondReportBondRegion 6 Report  
W310 --- El-HawaryReportEl-HawaryRegion 7 Report  
W311 --- ModelskiReportModelskiRegion 8 Report  
W312 --- AlvarezReportAlvarezRegion 9 Report  
W313 --- ParkReportParkRegion 10 Report
  1. Region 10 Report
W314 --- ResslerReportResslerIT Coordination and Oversight Committee Report
- ITTC Working Transitions
- Collaboration Tools
- Data Architecture
- vTools
 
W315 --- HanckeReportHanckeMember Engagement and Life Cycle Committee Report
  1. MELCC Report
W316 --- IEEE LMCReportGandiaIEEE Life Members Committee Report
  1. Life Members Committee Report
  2. Life Members Committee Report - Updated
W317 --- IEEE AACReportHickmanIEEE Admission and Advancement Committee Report
  1. Admission and Advancement Committee Report
W318 --- MGA GOLDReportPaisGraduates of the Last Decade Committee Report
  1. GOLD Report
W319 --- MGA SACReportBeheshtiStudents Activities Committee Report
  1. Students Activities Committee Report
W320 --- MGA PEBReportTodiPotentials Editorial Board Report
  1. Presentation - Nov 2009
  2. Potentials Editorial Board Report
W321 --- MGA SDEAAReportPalacioStrategic Direction and Environmental Assessment Committee Report
 
W322 --- MGA FCReportKennedyFinance Committee Report
 
W323 --- MGA PUCReportRobinsonPre-University Committee Report
  1. Pre-University Committee Report
W324 --- MGA MMRReportStognerMembership Recruitment and Recovery Committee
- 2009 Membership Report
  1. MD Monthly - September 2009
  2. MD Monthly - October 2009
  3. MRR Committee Report
W325 --- WalshReportCerinoTechnical Committee on RFID  
W326 --- MGA ARCReportMcclureAwards and Recognition Committee
  1. Awards - Significant Anniversaries
W327 --- _ReportKostekIndividual Benefits and Services Committee
  1. IB&SC - 2009 Committee Activity
  2. IB&SC - Comprehensive Healthcare Plan
  3. IB&SC - Group Disability Income Plan Premium Credit
  4. IB&SC - Short Term Recovery Product
Reference: Reports from Representatives
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
W401 --- _ReportBramlettIEEE Awards Board
 
W402 --- _ReportSinha_FisherIEEE Educational Activities Board (EAB)
  1. EAB Liaison Report
W403 --- _ReportStognerIEEE Career Services Committee
  1. Career Services Committee Report
W404 --- _ReportKennedyIEEE Finance Committee
 
W405 --- _ReportSullivanIEEE History Committee
  1. History Committee Report
W406 --- _ReportHannaIEEE Infrastructure Oversight Committee
 
W407 --- _ReportPerkins_WongIEEE Conferences Committee
  1. Conference Cmte Report - Nov 2009
W408 --- _ReportJensenIEEE New Initiatives Committee
 
W409 --- _ReportPerkinsIEEE Publications, Products and Services Board
  1. PSPB Report
W410 --- _ReportFindlayIEEE Marketing & Sales Committee
 
W411 --- _ReportGjengedalIEEE TAB/PSPB Products & Services Committee
 
W412 --- _ReportMalikIEEE Strategic Planning Committee
 
W413 --- _ReportMartinezIEEE Technical Activities Board
  1. TAB Liaison Report
W414 --- _ReportMalikIEEE TAB Conference Publications Committee
  1. TAB Conference Publications Committee Report
W415 --- _ReportPierceIEEE United States of Activities (IEEE-USA)
 
W416 --- _ReportRandallIEEE Women in Engineering
 
W417 --- _ReportLawIEEE Standards Board
 
W418 --- _ReportHisseyActive National Society Agreements with IEEE
 
W419 --- _ReportApterIEEE Global Earth Observations System of Systems (GEOSS)
 
Reference: Supplemental Reports
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
B501 --- _InfoLillieTA & MGA Leadership Orientation
(18-19 Nov 2009 at Heldrich Hotel)
- link to Web page with presentations
  1. TA & MGA Leadership Orientation
LEGEND 

  ( Go back to top of agenda )

Agenda Sections (column 2 of agenda)
1-199Action Agenda
200-299Consent Agenda
300-399 Reference:Committee / Forum Reports
400-499 Reference:Reports from Representatives
500-599 Reference:Supplemental Reports
ITEM Type (column 5 of agenda)
MOTIONMotion
INFOInformation Item
PROCEDURAL Procedural
REPORTReport
DISCUSSIONDiscussion
ITEM Categories (column 1 of agenda)
SStrategy Discussion
RRefinement of Strategy
PPolicy Determination
BRoutine Business
WWritten Report
*Procedural
MOTION Results (appended to title)
-IN PROCESS-In Process
COMPLETEDDiscussion Completed
FAILEDMotion Failed
PASSEDMotion Passed
PENDINGMotion Pending
POSTPONEDMotion Postponed
PULLED FROM CONSENTPulled from Consent
RECONSIDEREDMotion Reconsidered
TABLEDMotion Tabled
UNFINISHED BUSINESSUnfinished Business
WITHDRAWNMotion Withdrawn
Submitter (column 4 of agenda)
IEEE AACIEEE Admission and Advancement Committee
IEEE CLEIEEE Center for Leadership Excellence Ad Hoc Committee
IEEE FCIEEE Fellows Committee
IEEE LMCIEEE Life Members Committee
IEEE.TV ACMGA IEEE.TV Advisory Committee
MGA ARCMGA Awards and Recognition Committee
MGA BdMGA Board
MGA Conf ACMGA Conferences Ad Hoc Committee
MGA FCMGA Finance Committee
MGA OSCMGA Geographic Unit Operations Support Committee
MGA GOLDMGA Graduates of the Last Decade (GOLD) Committee
MGA IBSCMGA Individual Benefits and Services Committee
MGA IOCMGA IT Coordination and Oversight Committee
MGA IRCMGA Industry Realtions Coordinator
MGA MELCMGA Member Engagement and Life Cycle Committee
MGA MRRMGA Membership Recruitment and Recovery Committee
MGA N&AMGA Nominations and Appointments Committee
MGA OCMGA Operations Committee
MGA PEBMGA Potentials Editorial Board
MGA PUCMGA Pre-University Coordinator
MGA SCCMGA Sections Congress Committee
MGA SDEAMGA Strategic Direction and Environmental Assessment Committee
MGA SACMGA Students Activities Committee
MGA vToolsMGA vTools Committee
Chair_VPMGA Chair / VP-MGA
Past ChrPast Chair
SecSecretary
TA MemTA Member
TreasTreasurer
Dir R1Region 1 Director
Dir R2Region 2 Director
Dir R3Region 3 Director
Dir R4Region 4 Director
Dir R5Region 5 Director
Dir R6Region 6 Director
Dir R7Region 7 Director
Dir R8Region 8 Director
Dir R9Region 9 Director
Dir R10Region 10 Director
VC GUOVC-Geographic Unit Operations
VC IMVC-Information Management
VC MDVC-Member Development
VC SMAVC-Strategic Management and Analysis
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